Support the VAT and Refunds function by preparing, validating, and maintaining high‑quality documentation and data required for VAT refund filings, ensuring accuracy, timely execution, and full compliance with regulatory requirements. Support the Tax Manager AM-N and Tax Lead Direct Taxes to implement process improvements, address information gaps, and strengthen internal controls, while providing consistent operational support across tax and foreign trade activities.

VAT Refund Process Support

• Prepare and support VAT in favor calculations, including working papers and advance payment analysis.
• Collect, organize, and validate documentation required for VAT refund filings (XML, invoices, accounting records, import/export documents, annexes).
• Prepare preliminary VAT refund packages for review.
• Perform reconciliations between accounting records, CFDI data, and foreign trade documentation.
• Ensure completeness and accuracy of documentation prior to escalation to management.
• Perform monthly VAT reconciliations and support tax accounting entries.
• Documentation Review & Data Quality
• Validate completeness and accuracy of information provided by procurement, logistics, accounting, and trade compliance teams.
• Review CFDIs to ensure compliance (UUID, structure, tax requirements, payment method, vendor validity).
• Verify vendor status (REPSE compliance, SAT blacklists) and flag potential risks.
• Maintain organized, audit-ready documentation for all VAT refund cases.
• Prepare and compile information for external consultants when applicable.

Compliance & Control Execution

• Ensure VAT refund files comply with VAT Law, CFF, and RMF requirements (basic compliance level)
• Track deadlines, follow-ups, and open items to ensure timely submissions.
• Maintain and update internal trackers and document repositories (e.g., SharePoint).
• Validate documentation impacting VAT creditability (vendors, customers, correct postings).
• Support implementation and execution of internal controls across the VAT refund process.

Support in SAT Audits and Requirements

• Monitor and download SAT notifications, requests, and communications.
• Prepare supporting documentation, annexes, and audit files required by SAT authorities.
• Support drafting of initial responses to tax authority requests for review by Tax Manager/Lead.
• Track deadlines and ensure timely responses to tax authorities.

Reconciliations & Preliminary Analysis

• Perform reconciliations of VAT balances, income vs expense, and import/export transactions.
• Identify discrepancies and escalate issues for resolution.
• Support periodic reporting on VAT refunds, including status tracking and pending items.

Operational Continuous Improvement

• Document recurring issues (e.g., incomplete CFDIs, missing documents, accounting mismatches).
• Propose improvements to enhance data quality, documentation flow, and process efficiency.
• Participate in quality reviews of VAT refund files (first-pass validation).

Cross Functional Coordination

• Request and coordinate information with procurement, logistics, accounting, and foreign trade teams.
• Support resolution of discrepancies across departments.
•  Assist in preparation of documentation for internal and external audits.

Education

• Bachelor's Degree in Accounting (mandatory)
• Diploma or tax update courses in Taxation (mandatory).
• VAT-related courses (preferred).
• Internal Control courses (preferred).   

Skills (IT, Languages, etc.)

• English Fluent.

Computer Skills

• Strong background in technology tools and software.
• Microsoft Office (mandatory intermediate/advanced Excel, PowerPoint, and Word).
• ERP systems (SAP is a plus).
• Reporting systems (Cognos and BW are a plus).

Analytical Skills

• Ability to analyze critical tax and financial information and identify potential risks.
• Internal Controls and ISO Knowledge
• Compliance experience to implement, maintain, and drive continuous improvement of internal controls (SOX) and ISO requirements

Professional Experience

• Years of Experience
  3 to 5 years of professional experience.
• Specialized Experience
  1 to 3 years of VAT Refund experience.
  Industry / Sector
• Accounting firms or corporate environments.
  Technical Experience
  3 to 5 years.
  Disciplinary Experience
  3 to 5 years.